Plan the details.
Keep the day yours.
A complete planning reference for weddings at Retreat Commons — the primary wedding and gathering area at Retreat at Hope Farm.
Review wedding experiences, standard setups, date pricing, guest-count options, weather planning, add-ons, retainers, security deposits, payment milestones and the responsibilities that keep your celebration flexible.
We prepare the property.
You bring the celebration.
Retreat Commons is the primary wedding and gathering area at Retreat at Hope Farm. It operates as a venue-host experience, not an all-inclusive wedding-production company. We prepare the agreed Commons spaces, included farm-owned furniture and normal property access. Your planner or coordinator keeps control of the wedding timeline, vendors, décor, catering, entertainment, photography and personal details.
Labor-intensive flips, extended access, cleanup, special power, parking control, security, vendor coordination and unusual production are added only when the wedding actually needs them.
Start with the level of access you need.
Published rates are starting prices. Final pricing depends on date, guest count, selected spaces, layout, lodging and add-ons.
Pond Elopement & Intimate Ceremony
Up to 30 guests with a 4-hour property window.
Basic ceremony furniture up to 30
Restroom access
Standard parking
Weekday walkthrough/rehearsal up to 45 minutes
Venue host opening/closing
No reception included
Pond & Pavilion Celebration
Up to 60 guests with an 8-hour property window.
Reception Pavilion
Up to 60 ceremony chairs
10 round reception tables
2 rectangle utility tables
Restroom access & standard parking
One standard layout/setup
Venue host
Retreat Wedding
Up to 60 guests at the starting rate with a 12-hour wedding-day window.
Reception Pavilion
Full Event Center support/use
Commons Lawn use
Standard furniture
1-hour rehearsal
Venue host
Weather-plan priority
Retreat Cabin lodging is not included
Retreat Wedding Weekend
Structured Friday–Sunday access, designed around up to 60 guests at the starting rate.
Friday rehearsal / rehearsal-dinner venue block
Full Saturday wedding-day block
Sunday farewell / collection window
One wedding-night Retreat Cabin stay for the couple
Standard furniture
Venue host
The same wedding can price differently by date.
Spring and fall Saturdays carry the strongest demand. Weekdays and selected slower periods can offer the best value.
Friday / Sunday $3,495
Saturday $4,195
Nashville Peak Event Date $4,995
Friday / Sunday $5,495
Saturday $6,495
Nashville Peak Event Date $7,495–$7,995
Friday / Sunday $8,495
Prime Saturday $9,995
Nashville Peak Event Weekend $11,500–$12,500
A comfortable 60-guest starting layout.
Pond Ceremony
Up to 60 chairs are arranged in two seating blocks with a center aisle. Seating may be expanded to 90 with the approved guest-count and furniture plan.
Reception Pavilion
The standard 60-person layout uses 10 round guest tables, generally planned at 6 guests per table, plus 2 rectangle tables for head table, buffet, cake, gifts, DJ or service functions.
Event Center
Best used for intimate indoor ceremony/reception configurations, cocktail hour, groom support, weather fallback and wedding support. Indoor layouts are approved from the actual event plan rather than promised as a fixed public capacity.
More guests change more than the chair count.
Guest-count increases can affect furniture, parking, trash, staffing and the overall approved layout.
Included in the starting structure for Packages 2–4.
Requires additional chair/furniture planning and parking review.
Parking support and an enhanced trash/cleanup plan may be required.
Not a standard published wedding layout. Management approval and a custom production, parking, utility and safety review are required.
The pond ceremony has a weather plan.
When Retreat Commons venue management determines that a 30×40 pond ceremony tent is necessary and feasible because of weather, the weather-required tent is included for Packages 2–4.
Couples who want the 30×40 tent reserved regardless of the forecast may guarantee it for +$795. Where conditions allow, the 30-foot side remains open toward the pond arch.
Choose the spaces around the way you want the day to move.
Pond Ceremony → Pavilion Reception From $2,795
The signature low-labor flow: vows at the pond, then dinner, dancing and celebration under the Reception Pavilion.
Pond Ceremony → Event Center Intimate Reception From $2,995
Best for a smaller indoor dinner or cocktail reception when the approved Event Center layout fits the guest plan.
Event Center Ceremony → Pavilion Reception From $3,290
An indoor ceremony transition to the Reception Pavilion, useful for modest guest counts, colder weather or rain-oriented planning.
Pavilion Ceremony → Pavilion Reception From $3,190
A planned ceremony-to-reception flip. A coordinator and approximately 45–60 minutes of transition time are recommended for a comfortable changeover.
Pond → Pavilion + Event Center Hybrid From $3,790
Pond ceremony, Event Center cocktail/lounge support and Pavilion dinner/dancing for added flexibility and guest flow.
Reception-Only Pavilion From $2,495
A 6-hour reception block when the ceremony is held elsewhere.
Reception-Only Event Center From $1,995
An intimate indoor reception using an approved Event Center layout.
Add only what your wedding needs.
Availability is subject to inventory, date, staffing and the approved event plan. Specialty rentals and third-party services may carry separate vendor terms.
Event Center Full-Use Upgrade $995
Event Center Indoor Ceremony Conversion $495
Commons Lawn Cocktail / Games Zone $295
Commons Lawn Reception Expansion $650
Pavilion Ceremony-to-Reception Flip $395
Pre-Booked Additional Event Hour $350/hr
Unplanned Overtime $450/hr
1-Hour Rehearsal $195
2-Hour Rehearsal $295
Rehearsal Dinner Venue Block / 4 Hours $795
Farewell Brunch Venue Block / 3 Hours $595
Engagement / Portrait Session / 2 Hours $250
Additional Round Table $20 ea.
Additional 6-ft Rectangle Table $15 ea.
Cocktail / High-Top Table $20 ea.
Round Table Linen $20 ea.
Rectangle Linen $15 ea.
Linen Napkin $1.25 ea.
Sweetheart Table Setup $35
Arch Relocation / Alternate-Site Setup $100
Ceremony Chair Move / Reception Flip — up to 90 $350
Pavilion Warm String-Light Package $295
Path / Arrival Accent Lighting $195
Retreat Cabin Wedding Night $235
Additional Retreat Cabin Night $159/night
Cleaning for Added Cabin Stay $75/stay
Client-Provided Prep RV Location $125
Additional Venue Attendant / up to 6 hrs $225
Parking Attendant / 4 hrs $175
Additional Parking Attendant / 4 hrs $150
Venue Cleanup — up to 60 guests $250
Venue Cleanup — 61–90 guests $375
Vendor-Arrival Coordination $250
Special Rental Coordination Cost + 15%
Venue-side responsibilities
Prepare the approved standard furniture layout
Maintain normal restroom and facility access
Answer property/facility questions
Monitor property rules and venue-side safety decisions
Provide the contracted venue host
Execute venue-owned add-ons that are expressly purchased
Wedding-production responsibilities
Catering and food service
Décor, florals and personal items
DJ, band and entertainment
Photography and videography
Bartending / alcohol service when applicable
Vendor management and specialty rentals
Removal of vendor property, décor and event-generated trash unless cleanup is purchased
Some wedding plans create additional requirements.
Know what secures the date — and when payments become nonrefundable.
The reservation retainer is credited toward the wedding contract total. The refundable security deposit is separate and is not part of the package price.
| Wedding Experience | Starting Rate | Reservation Retainer | Refundable Security Deposit |
|---|---|---|---|
| Pond Elopement & Intimate Ceremony | From $995 | $500 | $250 |
| Pond & Pavilion Celebration | From $2,795 | $850 | $500 |
| Retreat Wedding | From $4,495 | $1,350 | $750 |
| Retreat Wedding Weekend | From $6,995 | $2,100 | $1,000 |
It compensates Retreat at Hope Farm for removing the date from inventory and beginning venue planning.
Payment is due to bring the total paid to 65% of the then-current contract total.
Final guest count and final layout are also due.
Returned within 7 business days after final inspection, less documented contract-authorized deductions.
The major checkpoints from inquiry to wedding day.
Discuss date, estimated guest count, desired ceremony/reception flow, budget range, alcohol, lodging and planner/coordinator status.
Signed agreement, reservation retainer, tentative layout, payment milestones and insurance requirements. The date is not booked until the agreement and required retainer are received.
Confirm package, ceremony/reception sites, primary vendors, guest-count direction and lodging/camping interest.
Bring Packages 2–4 to 65% paid; review preliminary layout, rentals, power/tent needs and alcohol-service plan.
Confirm coordinator, caterer, DJ/band, photographer, rentals, security triggers and parking plan.
Walkthrough, final space direction, vendor COIs as available, linens and furniture add-ons.
Final guest count, final floor plan, vendor list, emergency contacts, required COIs and 100% of package/venue-owned add-ons due.
Refundable security deposit, final logistics call, rain-plan review, delivery timing, access information, trash and cleanup plan.
Weather review, tent decision, grounds preparation and final parking/wayfinding check.
Plan the wedding flow through Retreat Commons.
See how the Pond Ceremony area, Reception Pavilion, Event Center, Commons Lawn, Retreat Cabin, parking and surrounding farm spaces connect.
Explore Retreat Commons Wedding Planning GuideTurn these details into your Retreat Commons wedding request.
Tell us your preferred date, expected guest count and the wedding experience that fits best. We will review availability, configuration and any special requirements before confirmation.
