Vendor Term and Guidelines

Retreat at Hope Farm

Funkara Music Festival 2026

Saturday, July 24, 2027

• Vendor Access: 7:00 – 10:00 AM


• Public Open: 11:00 AM


• Public Close: After last artist (around 11:00 PM) Vendor Permitted to breakdown no earlier than 11PM

Sunday, July 25, 2027

• Vendor Access Breakdown: 8:00 – 10:00 AM

Licenses:   Food vendors must follow TN Department of Health Guidelines.

****Insurance:  All Food vendors, amusement rides, and merchant vendors must provide the committee with a certificate of liability insurance naming the Retreat at Hope Farm as an additional insured in property damage and personal liability.****

Merchandise Sold: All merchandise sold must be listed. We cannot promise exclusivity to any merchandise or food.  Omission of items and lack of approval of items sold at the event increase your chances of being told you may not sell the item and/or you will be asked to leave the Vendor Villiage  area non refunded.  First time vendors at the Retreat must include a picture of your operation.   Merchandise Prohibited:  Any merchandise that shoots any type of projectile will not be allowed. Silly string, laser pointers, smoke bombs/stink bombs, fireworks, tobacco products, weapons, knives, and socially offensive memorabilia are prohibited, including flags. The Retreat reserves the right to prohibit the sale of any merchandise item or product that they deem has the potential to harm the health and well-being of our patrons. If these items are sold, the festival has the right to remove your booth without refund. You can not have Raffles: Raffles and games of chance are considered gambling, which is prohibited in Tennessee. However, certain charitable organizations are allowed to apply to have one raffle, reverse raffle, cakewalk or cakewheel each year if that event is conducted in accordance with the procedures set forth in the Tennessee Charitable Gaming Implementation Law.  Who is allowed to hold a raffle?  Only a qualified 501(c)(3) or 501(c)(19) organization that has submitted an application to the Division of Charitable Solicitations and Gaming and that has been approved by the Tennessee General Assembly can hold a raffle. See https://sos.tn.gov/products/charitable-solicitations-and-gaming/who-can-hold-raffle for full    information and guidelines regarding Raffles in Tennessee.  Booth Guidelines: You must receive approval prior to payment.

Payment for the booth space will be sent by electronic invoice/website) and will be due at time of registration until sold out.

Vendor times and dates: Funkara Music Festival Vending dates begin Saturday, July 25th and end on Sunday 26th, 2026  for breakdown. Vendors may begin check in Saturday starting at 7AM until 10 AM.  All vendors and booths must be in place by 11AM Saturday.  All vehicles must be removed from festival area by 11 AM – Prior to opening. Breakdown of booths may begin no sooner than 11:00 pm Saturday and Sunday 8AM-10AM.  All booths must be open the full day of the fai (Friday- Sunday).   Early departures must be approved by the committee by the time of entry deadline.  If a vendor leaves before 10 pm Saturday without prior approval, it will be noted, and it will decrease the chances of the vendor being accepted as a future vendor.  Also Vendors have the option to be open overnight for the  conveinattendee conveinence til 11PM

Vendor Check In:    ALL VENDORS MUST CHECK IN PRIOR TO ANY SET UP.   Vendor check in will begin at the Welcome Center as soon as you arrive at Retreat at Hope Farm. Vendors will be directed to assigned spaces upon check in. DO NOT PARK without checking in. Vendor Staff will work efficiently to place everyone in a timely manner, please be patient.  If a vendor has not arrived by 11 AM on Saturday or notified the staff of their delay, their space may be assigned to another vendor.  If vendor arrives after the 11 AM deadline, they will not be allowed to bring their vehicles into the Vendor Villiage area. Deadline for entries:  Late Fee Entry Deadline: 30 days or less before event. If space is available, there is a $50.00 convenience fee. Tents, Tables, and Equipment: All vendors must bring their own necessary equipment for their booth space, including tents and tables. The minimum sized tent is 10’ by 10’.  Electricity is not available.  Each artist, craftsman, non-profit organization or vendor must supply their own display table, chairs, and equipment.   No alcoholic beverages or bottled water can be sold from your booth, only venue /sponsor sell these items.

Security:  All booths must be staffed during festival hours. While reasonable precautions will be taken to safeguard the vendor’s property including regular police/security patrols, the directors of the street fair are not responsible for vendor’s property. Electricity: Electricity is not included however you can bring generators for additional amperage. Water: There will be no continual water hook ups available. There will be designated water filling stations located on the property. Disposal of grey water is allowed down the storm drains. NO GREASE can be poured down the storm drains. We DO NOT provide grease disposal. You must take it with you when you leave.

Trash: The vendor is responsible for their assigned space.  It is expected that you will leave the area in the same condition it was found.  Please bring garbage cans for your trash. Designated dumpsters will be provided and the farm crew will manage trash pick up daily. Please secure all trash bags to avoid additional overflow.

Vehicles:  No motorized vehicles (except event staff, police, and emergency vehicles) will be allowed in the street fair area after 11 AM Saturday, . There will be a designated parking area for vendor’s food stock vehicles only.  Please check with registration before parking. Photos:   In regards to the food and amusement vendors, photographs of your area must be included with your application. Commercial/Retail Vendors:  Retail vendors are defined as follows:  Vendors who are selling mass produced merchandise (for example, T-Shirts, inflatable toys, blinkies, license plates, etc.) or non-crafted items such as face painting, hairbraiding, haircoloring, etc.  Arts & Crafts Vendors:  Arts and Crafts Vendors are defined as follows: Vendors who are selling only handcrafted products created by the applicant. Exhibitors:  Exhibitors are allowed and must follow all guidelines.  Exhibitors may use this application Vendors Application to reserve a space.  Our sponsors   Please contact us if you would like to be a sponsor.  All fees are non refundable.  Confirmation: All applications are subject to Retreat at Hope Farm Committee approval. We have the right to refuse service. Vendor Website Marketing Welcome to our family! Because you are now an approved vendor with our venue you have the option to advertise your store on our platform. You’ll have the ability to post up to 20 products. Here’s a list of your permissions. If you would like to be opt-in please contact Vendor Concierge at [email protected]. Youll Access through the Vendor Dashboard We look forward to this mutually beneficial relationship! These settings are for the individual vendor stores and you will have a dashboard to be able to do the following:

FEE SCHEDULE

• 10′ X 10′ Tent Space – $150

• 10′ X 20′ Space – $200

• 10′ X 30′ Space – $300 •  Food/Drink (Made Onsite): Trailer, Truck, or Tent – $400

• Beverage, Snow Cones, Ice-cream Carts-$100

First time vendors will pay an additional $25 set up fee. Applications made within 30 days of the event are an additional $50, if space available Other Policies and guidelines: Retreat’s Tourism Liability Notice